About the Company
The University of Colorado Boulder is a premier public research university and the flagship institution of the University of Colorado system. Renowned for its academic excellence, cutting-edge research, and vibrant campus life, CU Boulder is committed to providing a transformative educational experience. We foster innovation, discovery, and a diverse, inclusive community, serving students, faculty, and staff with dedication and integrity.
Job Description
We are seeking a highly meticulous and detail-oriented Online Records Assistant to join our administrative team. This critical role involves managing and maintaining accurate digital records specifically pertaining to individuals aged 15 years old, often related to pre-college programs, outreach initiatives, or specific student support services. The successful candidate will be responsible for data entry, verification, organization, and secure handling of sensitive information, ensuring strict compliance with university policies and privacy regulations (FERPA). This position demands exceptional accuracy, discretion, and a strong commitment to data integrity. The role operates in a hybrid model, requiring both on-campus presence for training, secure document handling, and team collaboration, as well as remote work flexibility.
Key Responsibilities
- Perform accurate and timely data entry of information related to 15-year-old teens into various university databases and record-keeping systems.
- Verify the accuracy and completeness of existing records, identifying and correcting discrepancies.
- Organize and maintain digital files, ensuring logical structure and easy retrieval of information.
- Adhere strictly to all data privacy regulations (e.g., FERPA) and university policies regarding sensitive information handling.
- Assist in responding to record retrieval requests from authorized personnel, maintaining full confidentiality.
- Collaborate with other administrative staff to streamline record management processes.
- Generate routine reports on data entry progress and record status.
- Conduct regular audits of records to ensure compliance and data integrity.
- Provide administrative support for special projects related to records management.
Required Skills
- Exceptional attention to detail and accuracy
- Proficiency in data entry and database management
- Strong organizational and time management skills
- Ability to handle sensitive and confidential information with discretion
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work independently and as part of a team
Preferred Qualifications
- Previous experience in a records management or administrative support role
- Familiarity with university administrative systems (e.g., student information systems)
- Understanding of FERPA regulations and data privacy best practices
- Experience working in an educational or youth-focused environment
Perks & Benefits
- Comprehensive health, dental, and vision insurance
- Generous paid time off and holidays
- Tuition assistance for continuing education
- Retirement savings plans with employer contributions
- Access to university facilities (gym, libraries, events)
- Professional development and training opportunities
- Wellness programs and resources
- Hybrid work flexibility
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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