About the Company
Dinsmore & Shohl LLP is a prominent national law firm with a strong presence across the United States. With a rich history spanning over a century, Dinsmore provides comprehensive legal services to a diverse clientele, including Fortune 500 companies, startups, and individuals. Our Louisville office is a cornerstone of our regional operations, known for its collaborative culture, commitment to client success, and dedication to fostering professional growth among our employees. We pride ourselves on our inclusive environment and our ability to deliver innovative legal solutions.
Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our legal team in Louisville, KY. This entry-level to junior role is an excellent opportunity for an individual looking to build a career in the legal field. You will provide essential administrative support to attorneys and paralegals, ensuring the smooth operation of daily office activities. The ideal candidate will possess strong communication skills, a proactive attitude, and a keen interest in legal processes.
Key Responsibilities
- Manage and organize physical and electronic files, ensuring accuracy and accessibility.
- Draft, proofread, and format legal documents, correspondence, and presentations.
- Schedule appointments, meetings, and conferences, including managing calendars.
- Prepare and process expense reports, invoices, and other financial documents.
- Handle incoming and outgoing mail, faxes, and deliveries.
- Answer and direct phone calls with professionalism and discretion.
- Assist with basic legal research under attorney supervision.
- Maintain office supplies inventory and place orders as needed.
- Provide general administrative support to ensure efficient office operations.
- Adhere to strict confidentiality and ethical guidelines.
- Coordinate travel arrangements for legal staff.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Associate's degree or higher in a related field.
- Previous experience in an office administrative role (legal experience a plus).
- Familiarity with legal terminology and procedures.
- Experience with legal document management systems.
- Notary Public commission or willingness to obtain one.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Paid time off and holidays.
- Life insurance and disability benefits.
- Opportunities for professional development and training.
- Employee assistance program.
- Vibrant and supportive work environment.
- Convenient downtown Louisville location with access to amenities.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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