About the Company
Holland & Knight LLP is a global law firm with more than 1,700 lawyers and other professionals in 35 offices worldwide. The firm provides legal services in areas such as corporate, litigation, real estate, and government relations. Renowned for its commitment to client service and community involvement, Holland & Knight offers a dynamic and supportive environment where professionals can thrive and contribute to impactful work across diverse sectors. Our presence in Florida is particularly strong, reflecting a deep commitment to the state’s legal and policy landscape.
Job Description
We are seeking a highly motivated and detail-oriented individual to join our team as a Policy Coordinator – Professional Legal Secretary mix. This unique role combines the strategic responsibilities of policy analysis and coordination with the essential administrative and organizational duties of a professional legal secretary. The successful candidate will play a crucial role in supporting our policy initiatives and legal teams, ensuring smooth operations, effective communication, and meticulous document management. This position requires an individual with exceptional organizational skills, a strong understanding of legal processes, and an interest in public policy, capable of managing multiple priorities in a fast-paced legal environment.
Key Responsibilities
- Provide high-level administrative support to attorneys and policy specialists, including scheduling, correspondence, and travel arrangements.
- Assist in the research, analysis, and tracking of legislative and regulatory developments relevant to the firm's clients and policy initiatives.
- Coordinate and prepare materials for policy meetings, presentations, and client briefings.
- Manage and organize legal documents, case files, and policy-related records, both physical and electronic, ensuring accuracy and accessibility.
- Draft, proofread, and format legal documents, policy briefs, reports, and communications with precision and attention to detail.
- Facilitate internal and external communications, serving as a primary point of contact for inquiries related to policy matters and administrative support.
- Process invoices, expense reports, and manage billing for policy-related projects and legal services.
- Maintain confidentiality and discretion in all aspects of work, handling sensitive information with utmost integrity.
- Collaborate with other administrative staff and legal professionals to ensure seamless workflow and office efficiency.
Required Skills
- Minimum of 3 years of experience as a Legal Secretary or in a similar administrative role within a legal or policy environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
- Excellent written and verbal communication skills, with a strong command of grammar and punctuation.
- Exceptional organizational skills and meticulous attention to detail.
- Ability to prioritize tasks, manage time effectively, and meet deadlines in a demanding environment.
- Strong interpersonal skills and the ability to work collaboratively in a team setting.
- Demonstrated ability to handle confidential information with discretion.
- Familiarity with legal terminology and procedures.
Preferred Qualifications
- Associate's or Bachelor's degree in Legal Studies, Political Science, Public Administration, or a related field.
- Experience with legislative tracking software or policy research tools.
- Notary Public commission.
- Previous experience supporting government relations or public policy teams.
- Ability to adapt quickly to new technologies and processes.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- Paid time off and firm-paid holidays.
- 401(k) retirement plan with company matching contributions.
- Life insurance and disability coverage.
- Professional development and continuing education opportunities.
- Employee assistance program.
- Wellness programs and resources.
- Dynamic and collaborative work environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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