Executive Team Assistant – Support Multiple Directors

About the Company

BOK Financial is a leading regional financial services company, headquartered in Tulsa, Oklahoma, with more than $40 billion in assets. We offer a comprehensive range of financial services, including banking, brokerage, investment management, and trust services to businesses and individuals across the Southwest and Midwest. Our commitment to client success and community engagement drives our innovative solutions and professional growth opportunities for our employees.

Job Description

We are seeking a highly organized, proactive, and detail-oriented Executive Team Assistant to provide comprehensive administrative and executive support to multiple Directors within our dynamic organization. This role is crucial for ensuring the smooth operation of executive offices, managing complex schedules, and facilitating effective communication. The ideal candidate will be a master of efficiency, possess exceptional interpersonal skills, and thrive in a fast-paced corporate environment.

Key Responsibilities

• Manage complex calendars and schedule appointments, meetings, and conferences for multiple Directors, coordinating across various departments and external stakeholders.
• Prepare, edit, and proofread correspondence, presentations, reports, and other documents with high accuracy and attention to detail.
• Organize and coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Process expense reports, purchase orders, and invoices, ensuring compliance with company policies.
• Serve as a primary point of contact for internal and external communications, screening calls and emails, and directing inquiries appropriately.
• Organize and maintain filing systems, both electronic and physical, ensuring confidentiality and easy retrieval of information.
• Assist with special projects and events as assigned, requiring strong organizational and project management skills.
• Facilitate efficient workflow and information sharing among the executive team and their direct reports.
• Prepare agendas, take minutes, and distribute materials for various meetings.

Required Skills

• Minimum of 3 years of executive administrative support experience to multiple senior-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant office software.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with keen attention to detail.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Proactive problem-solver with a strong sense of urgency and initiative.
• Ability to work independently and collaboratively in a fast-paced, demanding environment.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field.
• Experience working in the financial services industry.
• Familiarity with project management tools and virtual collaboration platforms.
• Notary Public certification is a plus.

Perks & Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance plans.
• 401(k) retirement plan with company match.
• Paid time off and company holidays.
• Tuition reimbursement and professional development opportunities.
• Employee assistance program.
• On-site fitness center and wellness programs.
• Employee discount programs.

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