About the Company
AdventHealth is a faith-based, not-for-profit healthcare system headquartered in Altamonte Springs, Florida. With a legacy of healing that spans over a century, we are one of the largest healthcare providers in the United States, operating over 50 hospitals across nine states. Our mission is ‘Extending the Healing Ministry of Christ’ through whole-person care—body, mind, and spirit. We are committed to delivering compassionate, patient-centered medical expertise and fostering a supportive, innovative environment for our team members.
Job Description
We are seeking a highly experienced and meticulous Executive Office Support professional to join our team in Wesley Chapel, FL. This high-level administrative role provides critical support to senior leadership, ensuring the smooth and efficient operation of the executive office. The successful candidate will manage complex schedules, coordinate high-stakes meetings, prepare sensitive documents, and act as a key liaison for internal and external stakeholders. This position demands exceptional organizational skills, discretion, a proactive approach, and the ability to thrive in a fast-paced, dynamic environment while maintaining confidentiality and professionalism at all times.
Key Responsibilities
- Manage intricate calendars and scheduling for multiple executives, including travel arrangements and expense reports.
- Prepare, edit, and format confidential correspondence, presentations, and reports for executive review and distribution.
- Coordinate and support high-level meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Serve as a primary point of contact and gatekeeper for the executive office, screening calls and directing inquiries appropriately.
- Organize and maintain comprehensive physical and electronic filing systems.
- Assist with special projects and initiatives as assigned by senior leadership.
- Handle sensitive information with the utmost discretion and confidentiality.
- Liaise effectively with internal departments, external partners, and high-profile individuals.
Required Skills
- Minimum of 5 years of executive administrative support experience, preferably in a large organization.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational and time management skills with the ability to prioritize and multitask effectively.
- Superior written and verbal communication skills.
- Demonstrated ability to maintain confidentiality and exercise sound judgment.
- Proactive problem-solver with a strong attention to detail.
- Ability to work independently and as part of a team in a demanding environment.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or related field.
- Experience supporting executives in the healthcare industry.
- Proficiency with project management software or CRM systems.
- Notary Public commission or willingness to obtain one.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off (PTO) and holiday schedule.
- 403(b) retirement plan with company matching contributions.
- Life insurance and disability benefits.
- Tuition reimbursement and professional development opportunities.
- Wellness programs and employee assistance initiatives.
- Access to AdventHealth employee discounts and services.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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