About the Company
Coldwell Banker is a premier global real estate brand, established in 1906. With a legacy of integrity and innovation, we connect people with homes and communities across the world. Our commitment to excellence, customer service, and leveraging cutting-edge technology makes us a leader in the real estate industry. We foster a supportive and dynamic environment where every team member contributes to our collective success, aiming to make every real estate experience exceptional.
Job Description
Are you a highly organized, proactive, and adaptable individual looking for a role where no two days are the same? Coldwell Banker is seeking a dedicated Personal Assistant to support our busy office in New Port Richey. This role offers unparalleled variety, providing comprehensive administrative, logistical, and personal support to ensure seamless operations and maximize productivity. If you thrive in a fast-paced environment, possess exceptional problem-solving skills, and are eager to tackle diverse challenges, we invite you to become an integral part of our dynamic team.
Key Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings for executives and agents.
- Handle correspondence, including drafting emails, letters, and reports with meticulous attention to detail.
- Organize and maintain physical and electronic filing systems, ensuring information is readily accessible.
- Arrange travel itineraries, accommodations, and transportation, managing all logistics efficiently.
- Prepare presentations, reports, and other documents as required, ensuring professional quality.
- Act as a primary point of contact, screening calls and visitors, and directing inquiries appropriately.
- Run errands and perform personal tasks as needed to support efficiency and streamline operations.
- Assist with event planning and coordination for office functions, client appreciation events, and team meetings.
- Process expense reports and manage basic bookkeeping tasks, maintaining accurate records.
- Maintain strict confidentiality and exercise discretion in all matters and communications.
Required Skills
- Proven administrative support experience, preferably in a fast-paced environment.
- Exceptional organizational and time management skills with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Strong verbal and written communication abilities, with excellent interpersonal skills.
- High level of discretion and confidentiality, handling sensitive information with integrity.
- Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
- Proactive and resourceful problem-solver with a strong attention to detail.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field.
- Experience working in the real estate industry or a similar client-focused environment.
- Familiarity with CRM software and other industry-specific tools.
- Valid driver's license and reliable transportation for local errands.
Perks & Benefits
- Competitive salary commensurate with experience.
- Comprehensive health, dental, and vision insurance coverage.
- Generous paid time off, including vacation, sick leave, and holidays.
- 401(k) retirement plan with company matching contributions.
- Opportunities for professional development, training, and career growth.
- Dynamic, supportive, and collaborative work environment.
- Employee assistance program for personal and professional support.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
⚠️ Important Disclaimer
Welcome to Westford Trust. We publish job opportunities aggregated from public sources, employers, and job portals. We never charge any fees to access or use our website; all information is provided entirely for free.
Westford Trust does not directly offer or manage these positions, nor are we directly involved in the hiring process for the vacancies published on https://career.westfordtrust.com.
If you suspect a fraudulent listing or have any questions, please contact us at techturna@gmail.com.