About the Company
Evergreen Estate Management Group is a premier firm dedicated to delivering unparalleled service in the management and upkeep of luxury private estates. Based in Florida, we pride ourselves on a discreet, professional, and proactive approach, ensuring our clients’ properties are maintained to the highest standards. We foster an environment of meticulous care and attention to detail, creating truly unique and exceptional living experiences.
Job Description
We are seeking a highly organized, resourceful, and discreet Private Estate Assistant to support the daily operations and administration of a prestigious private estate. This unique role requires an individual with exceptional attention to detail, a proactive mindset, and the ability to manage a wide array of tasks with professionalism and efficiency. The ideal candidate will thrive in a dynamic, high-standards environment and contribute to the seamless functioning of the estate.
Key Responsibilities
- Manage and maintain household calendars, appointments, and travel arrangements for principals.
- Oversee household inventory, procurement of supplies, and vendor management (e.g., landscapers, cleaners, maintenance technicians).
- Coordinate and supervise household staff, ensuring adherence to estate standards and schedules.
- Handle administrative tasks, including correspondence, expense tracking, and record keeping.
- Assist with event planning and execution for private gatherings and functions.
- Ensure the estate is consistently presented to impeccable standards, performing light tidying or organizing as needed.
- Act as a primary point of contact for external service providers and deliveries.
- Run various errands, including grocery shopping, dry cleaning, and other personal tasks.
- Maintain strict confidentiality and discretion regarding all estate affairs.
Required Skills
- Proven experience in a personal assistant, executive assistant, or estate management role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong communication and interpersonal abilities.
- Discretion and absolute trustworthiness.
- Ability to work independently and exercise sound judgment.
- Valid driver's license and reliable transportation.
- Flexibility to adapt to changing priorities and occasional extended hours.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Business Administration, or a related field.
- Experience with luxury properties or high-net-worth individuals.
- Knowledge of household management software or systems.
- First Aid and CPR certification.
- Culinary or hospitality experience.
Perks & Benefits
- Competitive salary and performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Paid time off and holidays.
- Opportunity to work in a beautiful and dynamic environment.
- Professional development opportunities.
- Complimentary meals on-site.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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