About the Company
Valero Energy Corporation is a leading international manufacturer and marketer of transportation fuels and petrochemical products. Based in Texas, Valero operates a vast network of refineries and assets, committed to operational excellence, environmental stewardship, and investing in our people. We believe in fostering a supportive work environment where employees can thrive and contribute to critical energy infrastructure. This administrative role supports our robust operations, specifically aiding our Houston refinery team from our Austin office.
Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to support our Houston Refinery team from our corporate office in Austin. This role is crucial for ensuring smooth administrative operations, providing essential support to management and staff, and maintaining efficient communication channels. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to manage multiple tasks in a fast-paced environment. This position offers a competitive compensation package including a 401k plan and generous Paid Time Off (PTO).
Key Responsibilities
- Provide comprehensive administrative support to refinery management and team members, including scheduling, correspondence, and meeting coordination.
- Manage and organize office files, documents, and records, ensuring accuracy and accessibility.
- Prepare reports, presentations, and other documents using Microsoft Office Suite (Word, Excel, PowerPoint).
- Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries as appropriate.
- Coordinate travel arrangements and expense reports for team members.
- Assist with onboarding new employees and managing office supplies inventory.
- Maintain strict confidentiality of sensitive information and company records.
- Support special projects and initiatives as assigned by management.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and time management skills
- Strong verbal and written communication abilities
- High level of attention to detail and accuracy
- Ability to work independently and as part of a team
- Proven ability to handle confidential information with discretion
Preferred Qualifications
- Associate's degree in Business Administration or a related field
- Previous administrative experience in the oil & gas or manufacturing industry
- Experience with SAP or other enterprise resource planning (ERP) software
- Familiarity with refinery operations and terminology
Perks & Benefits
- Competitive 401k retirement savings plan with company match
- Generous Paid Time Off (PTO) policy
- Comprehensive medical, dental, and vision insurance
- Life and disability insurance
- Employee assistance program
- Opportunities for professional development and growth
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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