Administrative Clerk – Government Department

About the Company

The City and County of San Francisco Department of Administrative Services plays a vital role in supporting the efficient operation of various city departments. We are committed to fostering a productive and inclusive work environment, delivering essential services to our community, and upholding the highest standards of public service. Join a dedicated team working at the heart of San Francisco’s local government.

Job Description

We are seeking a diligent and organized Administrative Clerk to join a busy government department in Civic Center, San Francisco. This role is crucial for maintaining efficient office operations, providing comprehensive administrative support, and ensuring the smooth flow of departmental activities. The ideal candidate will possess excellent organizational skills, attention to detail, and a proactive approach to their work. You will be an integral part of our team, supporting various administrative functions and contributing to public service.

Key Responsibilities

• Manage and organize physical and electronic files, ensuring accuracy and accessibility.
• Prepare and process a variety of documents, reports, and correspondence.
• Schedule appointments, meetings, and manage calendars for department staff.
• Answer and direct phone calls, taking messages and providing information as needed.
• Assist with data entry and maintain databases with up-to-date information.
• Order and maintain office supplies, ensuring adequate stock levels.
• Coordinate logistics for meetings, workshops, and events.
• Handle incoming and outgoing mail and packages.
• Provide general administrative support to multiple team members.
• Adhere to all departmental policies and procedures, maintaining confidentiality.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• High level of accuracy and attention to detail.
• Capable of working independently and as part of a team.
• Basic understanding of office equipment and procedures.
• Professional and courteous demeanor.

Preferred Qualifications

• Associate's degree or equivalent administrative certification.
• Previous experience in a government or public sector environment.
• Familiarity with record-keeping systems and data management software.
• Experience with customer service or public interaction.
• Bilingual proficiency (e.g., Spanish, Chinese) is a plus.

Perks & Benefits

• Comprehensive health, dental, and vision insurance.
• Generous paid time off (vacation, sick leave, holidays).
• Participation in the CalPERS retirement system.
• Public transportation benefits (e.g., Muni pass subsidies).
• Professional development and training opportunities.
• Supportive and collaborative work environment.
• Opportunity to contribute to local community services.
• Employee assistance program.

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