About the Company
AdventHealth is a faith-based, non-profit healthcare system headquartered in Altamonte Springs, Florida. With a legacy of healing and a commitment to whole-person care, AdventHealth operates hundreds of care sites, including hospitals, urgent care centers, and physician practices across the United States. We are dedicated to extending the healing ministry of Christ, providing exceptional service and compassionate care to every patient, every time.
Job Description
We are seeking a dedicated and organized Administrative Secretary to join our team in New Port Richey, FL. This role is crucial for maintaining efficient office operations and providing comprehensive administrative support to ensure the smooth running of our department. The ideal candidate will possess excellent communication skills, a strong work ethic, and a proactive approach to managing tasks within a stable Monday-Friday schedule.
Key Responsibilities
- Manage and maintain schedules, appointments, and travel arrangements for management.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and coordinate meetings, conferences, and special events, including room setup and material distribution.
- Handle incoming calls and other communications, including faxes and emails, directing them appropriately.
- Maintain an organized filing system for important documents and records, both physical and digital.
- Process invoices, expense reports, and other financial documentation as required.
- Order and maintain office supplies, ensuring adequate stock levels.
- Serve as a primary point of contact for internal and external stakeholders.
- Assist with data entry and maintain databases with accuracy and confidentiality.
- Perform general office duties such as photocopying, scanning, and mail distribution.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Attention to detail and problem-solving skills
- Ability to work independently and as part of a team
- High level of professionalism and discretion
Preferred Qualifications
- Associate's degree in Business Administration or a related field
- Previous experience in a healthcare or professional office environment
- Familiarity with electronic health record (EHR) systems or similar database software
- Experience with scheduling software and virtual meeting platforms
Perks & Benefits
- Comprehensive health, dental, and vision insurance
- Generous paid time off and holidays
- 403(b) retirement plan with company match
- Tuition reimbursement and professional development opportunities
- Employee assistance program
- Wellness programs and discounts
- Life and disability insurance
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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