Google Document Controller – High Level Confidentiality, 401k

About the Company

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, energy and the environment, our clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical expertise and innovation, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities.

Job Description

We are seeking a highly meticulous and discreet Document Controller to join our project team in Vallejo, CA. This critical role involves managing all project-related documentation, with a paramount focus on maintaining high levels of confidentiality for sensitive materials. The successful candidate will be responsible for the systematic control, storage, and retrieval of documents, ensuring compliance with company standards and regulatory requirements. Proficiency in Google Workspace tools is essential for effective document management and collaboration within our digital environment. If you possess exceptional organizational skills, a keen eye for detail, and a steadfast commitment to data security, we encourage you to apply.

Key Responsibilities

• Manage and control all project documents, drawings, and correspondence, both electronic and hard copy.
• Ensure all documentation is properly indexed, cataloged, and stored in accordance with company policies and client requirements.
• Implement and maintain document control procedures to ensure accuracy, quality, and traceability of documents.
• Distribute controlled documents to appropriate recipients and maintain distribution lists.
• Process incoming and outgoing project documents, including logging, tracking, and filing.
• Perform quality checks on documentation to ensure completeness and compliance with project standards.
• Assist project teams with document retrieval and access, adhering strictly to confidentiality protocols.
• Maintain document control systems, including regular audits and updates.
• Prepare reports on document status and progress as required.
• Safeguard highly confidential and proprietary information throughout its lifecycle.
• Utilize Google Workspace (Drive, Docs, Sheets) for collaborative document management and version control.
• Train project staff on document control procedures and system usage.

Required Skills

• Minimum of 3 years of experience in document control or a similar administrative role.
• Proven ability to manage highly confidential information with utmost discretion.
• Proficiency in document management systems and software.
• Expertise in Google Workspace (Google Drive, Docs, Sheets).
• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Understanding of document control principles and best practices.
• Ability to follow strict protocols and procedures.

Preferred Qualifications

• Bachelor's degree in Business Administration, Information Management, or a related field.
• Experience in the engineering, construction, or consulting industry.
• Certification in Document Control or Information Management.
• Familiarity with ISO 9001 standards or similar quality management systems.

Perks & Benefits

• Comprehensive health, dental, and vision insurance.
• 401k retirement plan with company match.
• Paid time off and holidays.
• Life and disability insurance.
• Employee assistance program.
• Professional development and training opportunities.
• Commuter benefits.
• Opportunities for career advancement within a global firm.

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